Saturday, July 23, 2011

Reasons Why the Busiest People Are Always on Time

Reasons Why the Busiest People Are Always on Time

Busy people are organized because they keep things in priority. Ever wonder why busy people are always on time

Do you know people who are always late? Regardless of the event, I have friends that are always 30 minutes late. Everyone has just as many hours in the day as everybody else does, so why are some on time and others not?

Psychologists would say those who are fashionably late want to be in control or want to make an entrance so they can be the center of attention. I used to see it as being inconsiderate or wanting to show off. I think if those people wanted to be on time they could, but for whatever reason, they aren't. But for me, when I'm running late it's a time management issue.

Time management is learned. You can't buy it, you aren't born with it, and nobody else can give it to you as a gift. You have to work on it. If it's a priority to you you'll make it happen.

Here's what Time Management is to me...knowing the difference between when you have time to do something and when you don't ...that is time management. Time management is the key ingredient for busy people who seem to get more done and become more successful. Ironically it's the busy people who have more leisure time for themselves. What? I don't understand how when you are busy, busy, busy, that you can have more time for yourself. It's Time Management.

During the course of the business day when someone wants to stop you and chat, busy people will say, 'I've got to go now or I'll be late, sorry, catch up with you later.' What they are saying is, 'I've got to respect my time and the commitments I've made. I need to do this now, because I'm busy and won't be able to do it later if I stop and chat with you.'

# 1 Plan Ahead.

Busy people have a plan. They write it down on a Day-Timer or calendar. They have a schedule and they have personal things scheduled months in advance and meetings planned days and weeks in advance. They make sure there's room for impromptu meetings, hallway chats, paperwork, research and whatever they need to do because it's on the schedule.Â

# 2 Prioritize

They respect their plan and prioritize accordingly. Busy people put a good deal of thought into their time and schedule. Isn't it interesting that the more time you spend thinking and planning about how to use your time, the more time you have?

# 3 Delegate

Busy people effectively delegate tasks both at the office and at home. If a busy person volunteers to organize or chair a fundraiser event, they eagerly delegate to others so as not to clog up their personal or business plans.

# 4 Don't Procrastinate

More importantly they don't put off tasks they can do right now, I mean right here and right now, today, not after lunch, now.

When I'm late to a meeting and running behind time, it's usually my fault. I was either on the phone chatting, on the Internet goofing off, or was not paying attention to the time and my schedule. That's when I go back, look at my plan, my priorities and how I may have procrastinated.

How To Train Yourself To Be on Time
In the immortal words of Benjamin Franklin, "time is money." Spend it wisely.

To complete this How-To you will need:

An online calendar or day planner
A watch

Step 1: Prioritize and record

Schedule only commitments that are important and learn to say no to others. Use one main online calendar or day planner.

Tip: Schedule events after rush hour and other off-peak times so traffic doesn't make you late.

Step 2: Set reminders

Set email or text reminders at set intervals on your online calendar. Give yourself a reminder one hour before and 15 minutes before an event.

Step 3: Plan to be early

If you have a two o'clock appointment, enter it in your schedule at 1:50.

Tip: Have extra work on hand to keep busy if you're early.

Step 4: Add more time

Add 25 percent to the time you think you'll need to get where you're going or to finish a job.

Step 5: Plan ahead

Lay out your clothes, lunch, keys, and anything else you'll need for the day the night before. If you wake up late, you'll probably still be on time.

Step 6: Keep gas in your tank and money in your wallet

Keep your gas tank above one-quarter full at all times. Always have at least $20 on hand so unplanned expenses don't hold you up.

Step 7: Wear a watch

Wear a watch or bring your phone everywhere you go so you'll always know the time.

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